Sharing Anchored files through Outlook
Step 1: Open a new message window in Outlook, select "Attach File", and attach an Anchored file(s).
Step 2: Enter the details of the email body and select "Send". Anchor will display a window where two options are presented, Share as link and Share as attachment.
Step 3: Choose either Share as Link or Share as attachment. Select "Continue" and the email will be sent.
Share as link will deliver a read-only version of the file(s) that cannot be copy/pasted or downloaded. The recipient will receive an email with a link to the Anchored file. When clicking the link, their browser will open a new window and prompt the user for their email address. Once the user enters their email address, a "One time password" will be sent. The user will enter this password and will be granted access to a view-only version of the file in their browser.
When using the Share as a link method, the option to Allow unprotected download is available. This ensures that the Anchored data is securely delivered to the recipient, who can then download the Anchored data in an unprotected format.
- All file extensions which are being added to the Authorized file extensions tab in the Admin Dashboard may be shared. However, when sharing in a view-only format only certain file types can be viewed in your browser which include the following:
- User is allowed to share Anchored as well as unAnchored files as long as the unAnchored files are successfully Anchored before sharing. If the user attaches an unauthorized file extension file, Anchor won't anchor the file and the file will be shared as an attachment.
- The shared file link will expire after 60 days. Admin can manage the share link on Anchor dashboard. (More Information)
Click Here to view the end user's experience of opening a shared link containing Anchored data.
Share as attachment should be used when collaborating or sharing data with someone that also has the Anchor agent on their endpoint. This will give the ability to view, edit, and download the shared data. The recipient will open the Anchored file(s) like a standard outlook attachment.